Office Manager

We are looking for a talented Office Manager to join our awesome team in Gdansk (Poland)! You will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.

Work at Exadel – Who We Are:
Since 1998, Exadel has been engineering its own software products and custom software for clients of all sizes. Headquartered in Walnut Creek, California, Exadel currently has 2000+ employees in development centers across America, Europe, and Asia. Our people drive Exadel’s success, and they are at the core of our values, so Exadel is a people-first cultured company.

Requirements:

• Proven experience as an Office Manager
• Leadership skills
• Proficiency in MS Office (MS Excel, MS Word)
• Excellent time management skills and the ability to prioritize work
• Ability to make decisions independently
• Attention to detail and troubleshooting skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Location: Gdansk
• Part-time job (4 hours per day)

Language skills:
English – Upper-Intermediate
Polish – Upper-Intermediate

Responsibilities:

• Logging of incoming and outgoing correspondence
• Maintaining postal services
• Managing and purchasing office inventory (direct communication with suppliers) 
• Guests and visitors reception
• Scheduling meetings and booking meeting rooms
• Managing access cards according to the established procedures and policies
• Preparing monthly and weekly reports 
• Cooperating with compliance management team
• Cooperating with the accountant department, HR department, lawyer, and location manager
• Participating in social activities (and its preparation) within the company
• Providing information support to employees
• Booking transfer, hotels, etc. for foreign guests at their request
• Maintaining agreements with hotels, restaurants, travel agencies, etc. on corporate service/rates

Advantages of Working with Exadel:

• Professionally grow and develop your career across a range of activities, and develop greater technical skills
• Be a mentor or speaker, participating in continuing education and development — a fulfilling opportunity with financial perks and incentives
• Advance your English skills with language lessons and the support and collaboration of native speakers
• Participate in cultural, sporting, charity, and entertainment events — be part of our active community
• Active leadership team — always on hand to listen, engage with and regularly interact — valuing your input and suggestions
• Your ideas and initiatives are heard! Everyone matters at Exadel, and we believe everyone should be encouraged to be proactive and share their ideas
• Exadel is a big family. We care about each other, and we support and protect our team members. We have a strong sense of shared identity, values, history, and a tradition of flexibility and empowerment. We participate in significant industry and life events
• Work-life balance — we value the fact that our employees live multi-faceted lives that are not limited to their careers; the company goes the extra mile to support our family, our physical and mental health, and stimulate interest and understanding with hobbies, friendships, and interests that go beyond task-based working life